الصفقات والمنح والوظائف الشاغرة

Assistant to the Executive Director (Section)

DESCRIPTION OF DUTIES

Under the supervision of the Executive Director, the incumbent will be responsible for the following duties and responsibilities:

1. -Secretariat of the Executive Director:  Manage the Executive Director’s phone calls and contact list  Convene internal meetings, coordinate appointments and manage the Executive Director’s agenda  Prepare draft correspondence from the Executive Director  Prepare draft minutes of meetings chaired by the Executive Director  Follow up on the instructions of the Executive Director  Manage the files of mission meetings and the various activities of the Executive Director  Administer mail received to the official email address of the IOC  Provide support to the team reporting directly to the Executive Director
2. -Secretariat of the College of Senior Officials:  Prepare draft minutes of meetings of the College of Senior Officials  Follow up on the instructions of the College of Senior Officials  Manage the register of decisions of the College of Senior Officials
   -3Príncipe de Vergara, 154 28002 Madrid (Spain) iooc@internationaloliveoil.org Tel: +34-91 590 36 38 Fax: +34-91 563 12 63
3. -Supervision and interim:  Supervise the activities of mail registry and inventory management  Cover the Head of the Department of External Relations and Permanent Secretariat of the Council of Members.

 

• For further information please see the enclosed documents In English and French as follow

 

• Vacancy notice AV8 ENG
• APPLICATION FORM EN
• Avis de vacance AV8 FR
• FORMULAIRE FR