Contracts, Grants and Vacancies

Assistant to the Executive Director (Section)

DESCRIPTION OF DUTIES

Under the supervision of the Executive Director, the incumbent will be responsible for the following duties and responsibilities:

1. -Secretariat of the Executive Director:  Manage the Executive Director’s phone calls and contact list  Convene internal meetings, coordinate appointments and manage the Executive Director’s agenda  Prepare draft correspondence from the Executive Director  Prepare draft minutes of meetings chaired by the Executive Director  Follow up on the instructions of the Executive Director  Manage the files of mission meetings and the various activities of the Executive Director  Administer mail received to the official email address of the IOC  Provide support to the team reporting directly to the Executive Director
2. -Secretariat of the College of Senior Officials:  Prepare draft minutes of meetings of the College of Senior Officials  Follow up on the instructions of the College of Senior Officials  Manage the register of decisions of the College of Senior Officials
   -3Príncipe de Vergara, 154 28002 Madrid (Spain) iooc@internationaloliveoil.org Tel: +34-91 590 36 38 Fax: +34-91 563 12 63
3. -Supervision and interim:  Supervise the activities of mail registry and inventory management  Cover the Head of the Department of External Relations and Permanent Secretariat of the Council of Members.

 

• For further information please see the enclosed documents In English and French as follow

 

• Vacancy notice AV8 ENG
• APPLICATION FORM EN
• Avis de vacance AV8 FR
• FORMULAIRE FR